Purchasing Office

The Purchasing Department at ÀÖ²¥´«Ã½ assists the campus in purchasing state-funded goods and services. Purchases are governed by sections of the State of New York Finance Laws, the Office of the State Comptroller and the State University policies and procedures. It is within this department's purview to request information, documentation or justification necessary to support state-funded procurement.

Recent News and Updates

For Suppliers & Contractors

Suppliers and Contractors providing IT-related products or services to SUNY at Binghamton University are subject to the Electronic and Information Technology ("EIT") Accessibility, Data Privacy and Security Requirements.

Thresholds of Contract Values

Any planned purchases above $75,000 MUST be approved by the New York State Attorney General’s Office and the Office of the State Comptroller.  Plan your larger procurements accordingly as it may take up to three months for approval. 

Minority & Women Owned Businesses

According to a policy mandated by New York State and SUNY, any purchase over $25,000 must go through a special process to determine whether or not Certified Minority and/or Women owned Businesses Enterprises (CMWBE's) can participate in the procurement or fully supply the goods or services. We are required to attain a CMWBE utilization goal of purchasing 30% of all of our goods and services from CMWBE's. Due to the nature of this new process, please plan your purchases accordingly as anything over the $25,000 threshold will have a longer turnaround time due to additional SUNY and Empire State Development (ESD) approvals.

Purchasing SUNY Web Reminder

If an approved requisition under $2500 is received by Purchasing through SUNY Web Procurement prior to 2:00 P.M., it would be reviewed for appropriateness. If passing the review, the requisition would be assigned a purchase order number no later than close of business (5:00 P.M.) on this day. The requesting department will be able to access and print the newly created purchase order, sign the purchase order using a pre-determined departmental signatory and then mail, fax, scan/email the purchase order to the vendor.

Encumbering Funds Against A Contract Or Adding A Change Order Increasing A Contract Amount

For those departments encumbering funds against a contract or adding a change order increasing the encumbered amount against an existing contract [ prefixes C, CM,T,L, or X], please complete an approved  requisition transmitting it to Purchasing. Since the SUNY Requisition System only allows for the creation of purchase orders, your approved requisition will provide us with the appropriate accounting stream to which we'll encumber the funds against the identified contract. Purchasing will reject the requisition back to the department with a note that the funds have been encumbered against the identified contract which establishes an accounting trail for your reference.

Technology Acquisitions

Purchases of technology —whether installed on University systems, accessed via the cloud, or distributed to the campus community—may present risks related to data security, system integration, and accessibility compliance. Technology includes, but is not limited to, freeware, web or cloud-based software and subscriptions, and software as a service.

To address these risks, all technology products/solutions used, purchased, or distributed by ÀÖ²¥´«Ã½ are subject to review by Information Technology Services (ITS) and the Digital Accessibility Team prior to purchase or implementation. The purpose of these reviews is to ensure that products meet applicable requirements for security, privacy, integration, compatibility, accessibility, and regulatory requirements. 

For technology procurements that require a contract

Procurement will coordinate reviews with Information Technology Services (ITS) and Digital Accessibility Team to evaluate whether required information technology, data security, and accessibility requirements are adequately addressed in the agreement. If deficiencies are identified, the gaps will be documented and the review groups may recommend corrective action or advise that the University not proceed with the solution. Contract are to be submitted to the , and perform the following steps:   

  1. Complete the required fields
  2. In the Reason for Submission section select both "University Signed Agreement Required" and "IT Review Required"
  3. In the Type of Contract section, select "Technology (software/subscription/hardware)" from the pull-down menu
  4. In the Description section describe the technology being procured or used, why it is needed, what academic course it will be used for (if applicable) what funds (State, RF, BF etc) will be used to procure the technology (if applicable)
  5. Upload the Quote and any other contract documents the vendor provides in the Files section (one document can be uploaded at a time)
  6. In the Advanced (Optional) section, slide the toggle to Advanced and complete the ITS Questionnaire.
  7. Request from the vendor their HECVAT, SOC2 and VPAT/ACR and upload these documents as well. 

For acquiring technology that does not require a signed contract

The requesting department remains responsible for ensuring that Information Technology Services (ITS) and Digital Accessibility Team reviews and approves the solution prior to the purchase and/or use of the product/solution to confirm compliance with University policies and applicable requirements. To initiate a review and ensure a technology is compliant and supportable, submit a request to the and perform the following steps:

  1. Complete the required fields
  2. In the Reason for Submission section select the "IT Review Required" from the pull-down menu
  3. In the Type of Contract section, select "ITS Review Only" 
  4. In the Description section describe the technology being procured or used, why it is needed, what academic course it will be used for (if applicable) what funds (State, RF, BF etc) will be used to procure the technology (if applicable)
  5. Upload the quote/invoice and any other related files regarding the requested purchase in the Files section
  6. In the Advanced (Optional) section, slide the toggle to Advanced and complete the ITS Questionnaire.
  7. Request from the vendor their HECVAT, SOC2 and VPAT/ACR and upload these documents as well.